Photography & Videography Contract

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Parties & Session Details›Services & Coverage›Scheduling & Rescheduling…

Parties & Session Details14 questions

1. What type of business entity is the company entering into this document?

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2. What is the photographer/studio's exact legal contracting name?

3. Does the photographer/studio use a trade name or DBA different from the legal contracting name?optional

4. Who is the named lead photographer/videographer, if different from the studio?optional

5. Photographer's full business notice address (street, city, state, ZIP)

6. What email address should be used for contract notices and delivery communications for the photographer/studio?

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7. What is the client's full legal contracting name (individual, couple, or entity)?

8. What email address(es) should receive galleries, invoices, scheduling messages, and formal notices?

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9. What type of photography/videography session is this?

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10. What is the primary session/event date?

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11. List all shoot/event dates, coverage windows, and locations (use one card per session day or location block)

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12. Primary session/event location (venue name and full address)

13. How many total contracted coverage hours are included across all scheduled sessions?

14. What is the per-hour overtime rate, billing increment, and authorization protocol if coverage extends beyond contracted hours?

Services & Coverage7 questions

15. Describe the specific services, coverage events, and explicitly excluded items

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16. Will the client provide a requested shot list or must-have list, and by what deadline?

17. What limitations apply to missed shots caused by client, guests, venue rules, weather, officiant restrictions, or timing changes?

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18. What exclusivity restrictions apply to other photographers, videographers, content creators, guests, press, and vendor media teams?

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19. For long events (typically 6+ hours), are vendor meals or meal breaks required for the photographer/team?optional

20. What cooperation must the client provide: timeline, subject availability, family wrangler, venue access, product samples, permits?

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21. Who has authority on event day to approve changes, overtime, schedule shifts, or shot-list modifications?

Scheduling & Rescheduling5 questions

22. Who is the venue contact, and what venue rules restrict photography, lighting, drone use, load-in, insurance, or vendor conduct?optional

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23. Are any permits, location fees, property releases, or venue approvals required for this shoot?

24. Is there a fee to reschedule the session?

25. How many courtesy reschedules (client-initiated) are permitted, and within what notice window?

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26. Does this session involve outdoor shooting where weather, light conditions, or venue-access safety could affect performance?

Payment Terms8 questions

27. What is the total package fee, and are any add-ons, travel charges, or product costs billed separately?

28. Are travel, lodging, per diem, mileage, parking, or destination fees charged separately?optional

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29. What payment methods are accepted, and are any methods excluded?

30. What nonrefundable booking retainer or initial payment is due to confirm the booking, and how is it credited?

31. Is the booking retainer refundable if the client cancels?

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32. When is the remaining balance due?

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33. What late fee, interest rate, grace period, delivery hold, and collection-cost terms apply to overdue amounts?

34. What happens if the client initiates a chargeback or payment reversal?

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Deliverables & Turnaround7 questions

35. What minimum or estimated deliverables are included by category (edited images, video length, highlights, sneak peeks, albums, prints, RAW files)?

36. Will sneak peeks or preview images be delivered, and when?

37. What is the maximum delivery timeline for the final edited gallery?

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38. How will final images/video be delivered (format, resolution, file type, and platform)?

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39. How many days will the online gallery remain accessible before expiring?

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40. How long does the photographer retain final edited files, RAW files, and backups after delivery?

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41. When are deliverables deemed accepted, and what is the deadline to report missing, corrupted, or materially defective files?

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42. Who owns copyright, what license or assignment is granted to the client, and when does it vest?

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43. What portfolio and marketing uses are permitted - on what channels, with what credit, timing, exclusions, and client approval rights?

44. May the photographer license images to third parties (stock agencies, advertising, editorial)? If yes, define permitted uses, territory, duration, and subject consent.

45. May the client edit, crop, filter, add presets, use AI enhancement, or otherwise alter delivered images or videos?

46. May the photographer use AI tools for culling, editing, retouching, enhancement, or background removal?

47. May the client use delivered images or videos as AI training data, generate derivatives, or remove embedded metadata?

48. What metadata, watermark, attribution, and copyright notice rules apply?

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49. Is any client or third-party publication required to credit the photographer, and what credit language or tag is required?optional

50. What social media tagging, platform, and no-filter rules apply to client publications?optional

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51. Are any images, event details, client identities, locations, products, or materials confidential - and until when?

Client License & Usage3 questions

52. What type of license does the client receive - define media, territory, term, exclusivity, and prohibited uses?

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53. May the client submit images to blogs, magazines, vendors, wedding publications, or third-party contests?

54. May vendors, venues, planners, florists, stylists, or other event professionals use the images?optional

Model Release & Likeness3 questions

55. Will a model release be integrated into this contract, and what uses does it cover?

56. Will minors (persons under 18) be photographed?

57. Is a property release, venue release, pet release, or product-owner release needed?optional

RAW Files & Editing2 questions

58. Are RAW/unedited/source files included, and if so, for what fee, under what license, and with what editing restrictions?

59. Define the editing style, what retouching is included, how many revision rounds are included, and what extra-edit fees apply

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Second Shooter / Associate Photographer2 questions

60. Will any assistant, second shooter, associate photographer, contractor, editor, or drone operator be used?

61. Is the named lead photographer/videographer personally guaranteed to be present, or may a qualified substitute be sent?

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Equipment & Technical Failure4 questions

62. What overall liability cap and excluded damages apply - covering technical failure, missed shots, file loss, delay, and any other performance failure?

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63. What backup and archive practices are contractually promised, and for how long are files retained after delivery?optional

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64. Is the photographer required to carry general liability, professional liability, equipment, drone, or event insurance - and must proof be provided?optional

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65. What indemnities apply for client-provided materials, venue access, third-party IP claims, safety issues, and misuse of images?

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Drone / Aerial Services1 question

66. Does this session include drone or aerial photography/videography, and what approvals, conditions, insurance, and substitute deliverables apply?

Safety & Conduct1 question

67. What unsafe conduct or conditions permit suspension or termination of coverage, and what payment or refund result follows?

Cancellation & Refund Policy4 questions

68. What is the refund schedule if the CLIENT cancels the contract?

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69. What happens if the photographer cancels or cannot perform for reasons not covered by force majeure?

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70. What happens if the client, subject, wedding party, or product is unavailable or late/no-show?

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71. What force-majeure events, notice duties, rescheduling rights, refund/credit rules, and substitute-provider obligations apply?

Dispute Resolution6 questions

72. Which state's law governs this contract?

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73. What county and court venue should hear disputes under this contract?

74. How should disputes be resolved - include small-claims carveout and injunctive-relief carveout?

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75. Does the prevailing party recover attorneys' fees, court costs, collection costs, expert fees, and chargeback-related costs?

76. Will the agreement be signed electronically, and do parties consent to counterparts, electronic records, and e-notices?

77. What rules govern amendments, package upgrades, extra services, and written approvals?

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Required - please read and check this box to generate:ArtiEsq provides self-help legal information and document automation. ArtiEsq is not a law firm, does not provide legal advice, and use of this product does not create an attorney-client relationship. You are responsible for reviewing the document and determining whether you should consult a licensed attorney for legal advice about your specific situation.

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